How To Add Petty Cash To Quickbooks

For those small dollar corporeality purchases, it is oftentimes common to apply greenbacks, whether the cash is used to reimburse employees or to pay for the expense straight. Getting greenbacks is as simple every bit writing a check to cash, but how exercise y'all record the individual greenbacks transactions? QBO makes this and reconciling your cash account easy. We've also added a video beneath in addition to other visual steps below information technology.

Create a "Banking company" in QBO

While not a real bank, that is the account type that must be selected in QBO. To set this upwards in QBO, click the gear icon in the upper right of the screen and then Chart of Accounts. Click New in the upper correct corner. Select "Bank" for Account Type, "Cash on Hand" for Detail Type, and click Save and Close. Your new account is now set up.

Funding the Cash on Paw Bank

To fund your petty cash box you will likely withdraw money from your checking account. To start this process, inside QBO use the check-writing screen just as you would if paying a vendor. Select the "+NEW" button in the upper-left portion of QBO and and so click "Check." Instead of selecting an expense business relationship when asked for the Category under the Category Details department, select the proper name of your Cash on Hand Bank. This will debit the cash on hand account, increasing its balance. Your check to cash should mirror the sample image in a higher place.

Recording Expenses

When expenses are incurred and cash is spent information technology is a good idea to obtain a receipt from the vendor or a signed receipt from the employee receiving the cash. The receipts can then exist routed to the person entering information into QBO. The receipts are entered into QBO equally expenses confronting the Cash on Hand Bank account. Click the "+NEW" push button and then Expense. When selecting Payment Account select the Cash on Manus Banking concern and fill out the residual of the expense form every bit normal. This time when asked for a Category under the Category Details section enter a specific expense account (e.yard., part supplies or meals).

Reconciling

If your initial cheque to cash was for $100, at all times you should take either real cash or receipts totaling $100. When yous go low on funds and need to write a new check to cash kickoff reconcile the Cash on Paw Banking concern account. From the Cash on Hand Bank Register, click Reconcile in the upper right. Enter for catastrophe residuum the amount of real greenbacks remaining. When reconciling, cheque off on your initial deposit and all expenses. The goal is to get a $0 divergence to show in the upper right corner of the reconcile screen.

Questions about your piddling cash procedures? Contact the states for more information.